Commercial Exhibits Vendor

OUTSIDE DISPLAY HOURS:

Wednesday, September 21, 2022 – 5:00pm – 10:00pm

Thursday, September 22, 2022 – 5:00pm – 11:00pm

Friday, September 23, 2022 – 10:00am – 11:00pm

Saturday, September 24, 2022 – 10:00am – 12:00am

Sunday, September 25, 2022 – 11:00am – 8:00pm

INSIDE DISPLAY HOURS:

**Buildings will be open 15 minutes before display hours to allow vendors to open for business.

Thursday, September 22, 2022 – 5:00pm – 10:00pm

Friday, September 23, 2022 – 10:00am – 10:00pm

Saturday, September 24, 2022 – 10:00am – 10:00pm

Sunday, September 25, 2022 – 10:00am – 7:00pm

Rental Fee:

INSIDE 10 x 10 (w/o air conditioning) $250.00

INSIDE 10 x 10 (w/ air conditioning) $350.00

OUTSIDE 10 x 10 (w/ electricity) $325.00

OUTSIDE 10 x 10 (w/o electricity) $225.00

Insurance Requirement:

The Comal County Fair Association requires all vendors to provide a copy of their current liability insurance policy of no less than One Million dollars ($1,000,000.00). COMAL COUNTY FAIR ASSOCIATION MUST BE LISTED AS ADDITIONAL INSURED. Policies must be in effect during the event dates. If you do not provide proof of insurance or obtain one, you will NOT be allowed to participate in the Commercial Exhibits of the Comal County Fair.

Texas State Sales Permit #:

EXHIBITOR IS RESPONSIBLE FOR PAYING ANY AND ALL SALES TAX DUE TO THE STATE COMPTROLLER’S OFFICE. The Comal County Fair Association requires all vendors to provide and display their Texas State Sales Permit # during the Comal County Fair event. The permit number must be included on the Commercial Exhibitors Contract for verification with the Texas State Comptroller’s office prior to the Fair event. For additional information regarding this information, please go to window.state.tx.us.

RULES, REGULATIONS AND INFORMATION:

Contracts for exhibit space will only be processed if they are completed in their entirety, accompanied with acceptable certificate of insurance, state sales tax ID # and full payment.

All exhibitors agree to keep their booth in operation during the indicated business hours and the indicated display dates as designated by CCFA.

The Comal County Fair Association retains the right to exclude from its premises any material, product, or items which it deems to be injurious, profane, pornographic, offensive or obnoxious, or which it considers to be illegal, detrimental to public health and safety, or is a security hazard. These items may include smoke bombs, stink bombs, silly string, laser devices, guns, knives, and items suspected to be counterfeit. No food or beverages may be sold by commercial exhibitors.

No prize or give-away raffles or drawings that require visitor to submit name, address, e-mail and phone to be eligible to win will be permitted to be held on the Comal County Fairgrounds. Prior to request an authorization in writing has to be given to the Commercial Exhibits Chairman. Any giveaways must be concluded by the end of the fair and the winners’ name and phone number turned in to the Fair office.

Exhibits shall be constructed, decorated, and maintained in a professional manner that is conducive with the culture of the event. All exhibitors are required to keep their booths clean and orderly. All trash should be placed in the aisle at the end of each day. Vehicles will only be allowed in the booth areas on Monday and Tuesday until noon.

SECURITY:

Security will patrol the grounds at night. Comal County Fair Association officials will close all exhibit buildings each night at closing time. The Comal County Fair Association will not be responsible for any losses or damage incurred by any exhibitor, their employees or agents. All exhibitors must vacate exhibit buildings within 15 minutes of closing.

LIABILITY:

The Comal County Fair Association will not be held liable for loss or damage from fire, theft, vandalism, or accidental injury, nor will the Comal County Fair Association be liable for any loss or damage due to smoke, water or electrical current from any source. The Comal County Fair Association will not be liable for injuries arising from, or in any way connected with, the use or occupancy of rental spaces by exhibitors. The exhibitor agrees to indemnify and hold harmless the Comal County Fair Association and their employees against any and all claims of any person whosoever arising out of acts or omissions of exhibitors, its employees, agents and/or guests.

Once rental spaces are assigned, there will be no relocations. Any space that is vacated will be available on a first come first serve basis.

NO STAKES ALLOWED TO SECURE ANY BOOTH STRUCTURES.

SUB-LEASING IS NOT PERMITTED!

Any violations of these and other rules or misconduct between exhibitors and our guests or members of the Comal County Fair Association and its employees, may result in the cancellation of future rental space reservations. Repeated violations will result in the immediate removal from the Comal County Fair grounds and cancellation of space rental contract with no refund.

NO PETS!

ALL VENDORS MUST BE SET UP BY 5:00 P.M. WEDNESDAY

Note: There are many scheduled activities that take place during the fair event. The sensitivity of the Set-up times has to be respected. If for any reason these times are not reasonable for your exhibit, please contact the Commercial Exhibits Chairman.

INSIDE VENDORS SET UP:

Dates & Times –

Monday, September 19, 2022 – 8:00am – 8:00pm (vehicles allowed)

Tuesday, September 22, 2022 – 8:00am – 8:00pm (vehicles ‘till noon)

Wednesday, September 21, 2022 – NO SET-UP/OR ACCESS TO BOOTH ALLOWED

Thursday, September 22, 2022 – NO SET-UP/OR ACCESS TO BOOTH ALLOWED

OUTSIDE VENDORS SET UP:

Dates & Times –

Monday, September 19, 2022 – 8:00am – 8:00pm (vehicles allowed)

Tuesday, September 22, 2022 – 8:00am – 8:00pm (vehicles ‘till noon)

Wednesday, September 23, 2022 – NO SET-UP ALLOWED

Thursday, September 24, 2022 – NO SET-UP ALLOWED

Sunday, September 25, 2022 after 8:00pm (no vehicles)

Monday, September 26, 2022 8:00am – 12:00pm (vehicles allowed)

NO PETS

Payment Requirements:

Full payment with completed Application and proof of insurance (or insurance fee is not providing own insurance) must be received before setup is allowed.

REFUNDS / CANCELLATIONS:

Any request for cancellation and/or refund must be received in the Comal County Fair Association office in writing no later than August 15, 2022. No refund will be granted after this date. Any request for refund must be approved by the Officers prior to the refund being granted.

Each space rented will be allotted ten (15) one-day passes. Vehicle parking passes may be purchased in the Fair office during the event.

The Comal County Fair Association and their staff will make every effort to ensure your time with us is enjoyable and profitable. We ask for your cooperation, understanding and patience in any disputes.

Vendors, as guess of the Comal County Fair Association are expected to demonstrate the behaviors that are beyond reproach.

Vendors, who choose to consume alcohol beverages, are expected to do so responsibly and in moderation. Any vendor who chooses to behave irresponsibly and over-indulge win alcohol beverage (under the influence) will be turned over to Security Detail and escorted to levee the activity, or leave the Fairground property for the remainder of the event.

Vendors, who choose to use loud, foul, and profane language (shouting or verbal argument) and/or choose to participate in any physical altercation (fight or brawl) may be asked by a Fair Association Officer to leave the activity, leave the Fair Grounds property for the remainder of the event.

Vendors, are asked to always show courtesy to members of the public or media (whether with complaint, problem, or for information or an interview) and to direct the person to the Fair Association Office so that the appropriate Committee Chairperson or Officer may provide consistent and accurate information.

Vendors, are expected to exhibit behavior, in word and deed, that is honest and above reproach. Any vendor found to have committed an illegal or immoral act may be asked to leave the Fair Ground property without invitation for return. Any complaints or comments about the Comal County Fair Association or its members should be directed to the Committee Chairman or Association Officer.

The CCFA is committed to equal opportunity for all persons without regard to sex, race, age, color, religion, creed, national origin, marital status, disability or sexual orientation. It is the policy of the CCFA to comply with all federal, state and local laws and regulations regarding equal opportunity. In keeping with the policy, the CCFA is committed to maintaining an environment that is free of unlawful discrimination and harassment. Accordingly, the CCFA will not tolerate unlawful discrimination against or harassment of any of our volunteers, members, employees, vendors or visitors present at our facilities by anyone including any employees, members, volunteers, clients or customers of the CCFA.

Any vendor who does not abide by this code of conduct is subject to removal from the association by the Executive Board. Appeals must be submitted, in writing to the President and addressed to the Association Office. The Executive Board will consider the appeal at its next regularly scheduled meeting and may, at its' discretion, grant reinstatement or uphold the termination.

All exhibitors agree to keep their booth in operation during the indicated hours and on the indicated dates as designated by CCFA.

Any violation of these and other rules or misconduct between exhibitors and our guests or members of the Comal County Fair Association and it's employees, may result in the cancellation of future rental space reservation. Repeated violation will result in the immediate removal from the Comal County Fair grounds and cancellation of rental contract with no refund.